If the initial assessment revealed that asbestos may be, or is, present, an assessment of the risks to people must be carried out and used to create a written plan identifying affected areas and the measures taken to manage the risk. Suitable and sufficient plans of work are a licence condition and a legal requirement for any licensable work with asbestos that requires a licence and a legal requirement.
The plan should be kept at the premises where the work is taking place at all times and the information within it needs to be easy to understand so that anyone likely to disturb the asbestos (such as a roofing contractor) and emergency services can see exactly where the asbestos is and its condition.
In cases of demolition or major refurbishment of premises, the plan of work must, so far as is reasonably practicable, specify that asbestos must be removed before any other major works unless removal would cause greater risk than leaving it in place.
The plan of work must include:
“(a) the nature and probable duration of the work;
(b) the location of the place where the work is to be carried out;
(c) the methods to be applied where the work involves the handling of asbestos or materials containing asbestos;
(d) the characteristics of the equipment to be used for—
(i) protection and decontamination of those carrying out the work, and
(ii) protection of other persons on or near the worksite;
(e) the measures which the employer intends to take in order to comply with the requirements of regulation 11; and
(f) the measures which the employer intends to take in order to comply with the requirements of regulation 17.”
The employer must ensure that the work is carried out in accordance with the plan and any amendments that get made to it.
High priority will need to be given to damaged material and materials likely to be disturbed. These will need to be repaired, sealed, enclosed or removed using trained and competent contractors.
If ACMs, or presumed ACMs, that are in good condition are left in place:
- this information should be entered on the record/register of locations and the information kept up to date; and
- persons who need to know (e.g. contractors, maintenance personnel), should be told about its presence in sufficient detail.
If damaged ACM can be safely repaired (sealed or encapsulated, for example), the dutyholder should ensure the area is marked after it has been repaired and make sure it is on the record of asbestos locations. If it cannot be easily repaired and protected, the dutyholder should have it removed, with this work carried out by someone trained and competent to carry out licensable work, notifiable non-licensed work (NNLW), or non-licensable work, as appropriate.
The management plan, including records and drawings, should be reviewed:
- at least every 12 months; and
- whenever there is reason to believe that circumstances have changed (a change of use of building, work being undertaken, ACMs removed or repaired and/or new tenants, for example).
In addition, any identified or suspected ACM must be inspected and its condition assessed periodically, to check that it has not deteriorated or been damaged. The frequency will depend on the location of the ACMs and other factors which could affect their condition.