Firstly, appoint roles to individuals from across the organisation into a business continuity team and assign a co-ordinator. Remember to include at least one deputy for each role to ensure there is cover should a member of the team not be available.
Make it clear what each member of the team is responsible for and the actions they will be expected to take.
Prepare checklists that include clear, direct instructions for the crucial first hour after an incident. Have a checklist for each of the risk areas identified earlier in the process and ask ‘what if’ questions so that you can plan for the worst case scenario.
Build in realistic timescales to get the business working again, whatever the size of the interruption. If your plan is robust enough to cope when the worst happens, it will help you deal more easily with smaller scale emergencies. Additionally, you need to:
Think of your business continuity plan as a living document and ensure that it keeps pace with any changes to the business or personnel by appointing someone to take on the responsibility for updating and managing the plan with a periodic review (at least annually); It would be sensible to include it as an agenda item on any internal management meetings.
With any update, it’s essential that all actions taken to reduce or eliminate the risks of an interruption to the business remain in force. Notify all team members when changes are made.